We’re holding space for you!Fill out the Booking Form and our Hospitality Manager will follow up with you about next steps! RVA Event Booking Form RVA Event Booking Form 3 Name * First Name Last Name Email * Phone * (###) ### #### How should we connect? * Select all that apply. Email Call Text Desired Event Date(s) * MM DD YYYY Is the date flexible? * Yes No Set-Up Start Time * Time needed for setting up will be added to your rental fee and should be within our hours of operation. Hour Minute Second AM PM Event Start Time * Hour Minute Second AM PM Event End Time * Hour Minute Second AM PM Break-Down End Time * Time needed for breaking down will be added to your rental fee and should be within our hours of operation. Hour Minute Second AM PM Space * Event Room Boardroom Boardroom + Mezzanine Café (After-Hours Only) Event Room + Café (After-Hours Only) Whole Shop (After-Hours Only) Space Layout Selection * Our team will pre-set the space with prior notice. Event Room 4-Square ER U-Shaped ER Banquet Style ER Theatre Style Boardroom Conference BR V-Shaped BR L-Shaped Whole Shop Standard Unsure Guest Count * Please check the maximum capacity of your desired space. Interested in Catered Coffee or Food? * Catering orders must be submitted and paid no later than 14 days prior to the date of the event. You're welcome to bring your own food catering (no seafood) with prior approval from the Events Coordinator. Catered Coffee Catered Food N/A Interested in Barista Services? * Pertains to After-Hours Events only. If interested in Barista Services, choose between our two service options: the Standard Barista Service, which includes a selection of coffee and espresso beverages, or the Premium Barista Service, which features our seasonal signature drink menu and hand-poured coffees. Choose also between a hosted bar, where you open a tab to cover your guests' drinks (requires leaving a card on file), or a cash bar, where guests purchase their own drinks. Standard Services w/Hosted Bar Standard Services w/Cash Bar Premium Services w/Hosted Bar Premium Services w/Cash Bar N/A Interested in Alcohol? * At this time, Coalescence does not have a license to sell alcohol. However, if interested in having alcohol for your event, you can acquire a (1-day) Banquet License from VAABC and provide us with a copy of it. This permits alcohol to be had on the premises. Note: The VAABC charges $40 for a Banquet License and can take up to 2 weeks to process. Get a Virginia ABC Banquet License: https://www.abc.virginia.gov/licenses/get-a-license/banquet-licenses If you would like cocktails, please note that we do not allow outside bartenders but can provide them for a flat rate fee of $25/hr/bartender. The number of bartenders required will depend upon the size of the party Yes No Event Type * Anniversary Party Baby Shower Bar/Bat Mitzvah Birthday Party Bridal Shower Business Meeting Celebration of Life Charity Event Corporate Event Engagement Party Filming Graduation Party Instructional Class Non-Profit Quinceañera Recital Rehearsal Dinner Sip & See Wedding Reception Other - Please Specify in Message Message * What would you like us to know about your event? How did you hear about us? * While at Coalescence Referral Previous Event Instagram Facebook Our Website Internet Search Eventective Peerspace Other Photo Release Consent * Do you consent to allow Coalescence to photograph and/or video your event for promotional content? Yes No Thank you so much for your interest in holding your event at Coalescence! Our Events Coordinator will be in touch with you shortly. Please allow at least 2 business days response time. Schedule an Event Consultation
